Facilities Coordinator in Bucuresti

The opportunityAre you looking for a role where you can combine your organizational skills with your passion for creating a positive workplace? As our Facilities Coordinator, you’ll play a key part in ensuring our business runs smoothly, managing day-to-day office operations. This is a role for someone who thrives on variety, values attention to detail, and enjoys making a real impact on the success of a team. If you’re ready for a role that’s as dynamic as the industry we’re in, we’d love to hear from you. This is a full on-site position as 2 years maternity cover.How you’ll spend your day• Ensures efficient day-to-day office operations, including managing supplies, equipments, and facilities• Oversees the maintenance and organization of office spaces, ensuring a productive working environment• Manages relationships with service providers, vendors, and contractors, ensuring good relationship with all relevant suppliers• Negotiates contracts and ensures timely renewal of service agreements• Supports executives and other team members with administrative tasks• Coordinates the Facilities team on site• Monitors the compliance with company car policy standards and with local legislation• Ensures proper protection of the company assets (proper licensing, insurance, technical inspections, minutes for receipt/delivery of cars from/to suppliers/employees etc)• Assists all company car holders with adequate support for repairs, periodical check-ups, incidents, regulations changes or other issues related to cars • Maintains proper documentation for car usage reports and all car related expenses and prepares monthly or ad-hoc reports on these• Identifies purchasing needs within the local organization and ensures all related processes and approvals are in place• Analyses data, builds business cases, maintains accurate and up-to-date reports, records and documentation, including contribution to annual budgeting exercises• Develops, implements, updates and ensures compliance with relevant policies and procedures. Specific role requirements & core competencies• University degree• English proficiency• Previous experience in administrative/ office management roles• Project Management - ability to plan, execute, and oversee end-to-end administrative projects• Communication - verbal and written, with the ability to present information clearly and professionally• Problem-Solving - ability to analyze issues and provide effective solutions quickly.• Detail-oriented and organized• Good interpersonal skills, ability to work in a matrix organization• Good knowledge of Romanian related legislation• Decision Making - identifies key issues, generates solutions and makes rational judgments• Focuses on delivery – identifies, plans and delivers agreed objectives• Delivers first class customer service – understands requirements of stakeholders and delivers the agreed and appropriate level of service.