Office Assistant in Bucuresti

Job Description Responsibilities: Monitor and manage activities and resources to ensure adherence to budget and quality standards. Report any potential malfunctions of equipment (HVAC, electrical, plumbing, etc.), furniture, access doors, walls, ceilings, flooring, carpets, electronics, and other infrastructure. Upload documents in relevant Internal Systems for approval, track them through the signing process, and send the originals to the supplier and the Cluj Legal department. Consolidate and monitor invoices for payment across locations (Bucharest and other cities). Use Oracle to create purchase requisitions (PRs) for services, fit-out projects, furniture, and high-value invoices. Order cleaning supplies, office stationery, kitchen essentials, protocol items, and business cards. Track and update stock levels and manage new orders as needed. Develop, maintain and archive necessary templates (e.g., Correspondence Register, Invoice Centralization, Stock, Technical Logs). Support the accounting and legal departments by providing necessary documents (e.g., annexes, estimates). Register new vendors in Oracle and in relevant Internal systems. Collect and centralize badge photos and order personalized badges for new employees. Activate new joiners' cards, prepare Welcome Packs, and handle related documentation. Register incoming mail (envelopes, packages) and notify colleagues of its arrival. Arrange client and internal meeting protocol, including room setup. Regularly inspect meeting rooms and ensure refrigerators are stocked. Make restaurant reservations and arrange food orders. Coordinate transfers for colleagues and clients as needed. Assist colleagues with different cards and documents. Communicate necessary information to the reception, dispatching team, and landlord. Activate visitor cards and update SharePoint records. Provide support to Office Managers in other locations when necessary. Qualifications Bachelor’s degree. Over 2 years of experience in office management. Upper-intermediate proficiency in English. Strong attention to detail. Excellent organizational and prioritization skills. Proficient in Microsoft Excel. Dependable and capable of handling confidential information securely. Additional Information Discover some of the global benefits that empower our people to become the best version of themselves: Finance: Competitive salary package, share plan, company performance bonuses, value-based recognition awards, referral bonus;   Career Development: Career coaching, global career opportunities, non-linear career paths, internal development programmes for management and technical leadership; Learning Opportunities: Complex projects, rotations, internal tech communities, training, certifications, coaching, online learning platforms subscriptions, pass-it-on sessions, workshops, conferences; Work-Life Balance:  Flexible working hours, employee assistance programme; Health: Global internal wellbeing programme, access to wellbeing apps; Community: Global internal tech communities, hobby clubs and interest groups, inclusion and diversity programmes, events and celebrations.