Job Description
He/she is responsible for taking ownership of the AP and T&E processes ensuring the SLA (Service Level Agreement) deliverables related to the processes are met. He/she is also responsible for achieving customer satisfaction and for proactively participating in all improvement initiatives.
Responsibilities:
- Process vendors invoices and employees’ expenses reports
- Monitor and clear ‘on hold’ invoices in a timely manner
- Ensure accuracy of transactions captured and traceability of transactions performed
- Perform validation calls to suppliers for each bank details set-up and other amendments as email address/phone/address/etc.
- Prepare vendor documentation in order to register & on-board the selected vendors into system
- Initiate supplier set up and changes on existing suppliers with relevant approval
- Handling emails/tickets and phone calls related to vendors and employees’ queries around invoices/T&E processing, payment
- Review “OK to pay” invoices list – run proposal for further approval and perform payment proposals and reconciliations of Debit Balance; Payments in Advance and Card payments
- Perform vendor reconciliation, PO analysis and month end reports
- Track daily workload according to the working procedure
- Keep the Department procedures updated according to the changes on the process
- In addition to these activities, this role may participate in innovation, transformation or improvement projects related to business processes
Qualifications
Essential Requirements:
- Must have strong Spanish verbal and written communication skills
- High motivation to learn, develop and perform in a fast-paced environment
- Self-directed, self-motivated, and capable of working with little supervision. Ability to apply logic and make sound judgments.
- Must be very organized and detail-oriented Desirable Requirements
- EPR Systems preferred experience - SAP
- Advanced in Ms. Office (Excel, Word, PowerPoint)
- Preferably graduated in Economic studies
