Document Control Specialist II in Bucuresti

Company DescriptionWork with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Reports to Quality LeadResponsible for document control of all Program and Project related documents, with a goal to create efficiency in day-to-day tasks for the OM and PM.Responsible for chasing program team members on document quality, completeness, and timely delivery for recurring reporting and in line with contract requirements.To be an Account Administrator for the document control software tool and a Project Administrator for their designated EPCM contract in the designated Shell Hub.Set up new projects within the Shell Hub.Owner of the Project templates in the software tool and responsible for managing required changes in collaboration with the other administrators in the hub.Owner of the forms in the template and keeping them up to date with required changes and pushing them to project environments.Pro-actively increasing efficiency / continuous improvement on templates and processes, in collaboration with QL, OM and PM.Responsible for setting up and managing the bridging function between project environments.Responsible for correcting/ following up with documents and their naming convention.Responsible for following up on issues that are becoming expired.Responsible for following up on actions in a workflow that are expiring.Project deliverables list owner in the software system.Ensure that all documents are referenced.Control of distribution of documents entering the project.Ensure that updated documents are available for the project team.Dispatch documents for internal review or approval and follow up internal flow.Issue official documents to external stakeholders and track transmissions.Receipt, track and dispatch official return comments.Support to OM in creating status reports for the program team members and client.Attention to detail.Team player, but self-sufficient, positive, and collaborative approachKeen interest in new tech / processesConfidentiality Minimum Requirements: Bachelor’s degree in engineering/ information technologyProficient with Microsoft Office (Word, Excel, Power point, Teams, Outlook)3-5 years of experience in a similar areaEnglish proficiency Preferred Qualifications: Prior experience working with an engineering, construction management or related field with project controls or related field.Experience with Autodesk Construction Cloud, SharePoint, is a plus. Qualifications