Internship Office Administrator in Bucuresti

Job description We at ORTEC CEE are currently seeking for a part-time Office Administrator Intern to join our team! Simply pursuing a successful business is no longer enough nowadays. Positive contributions to the planet and society are becoming more and more relevant. Would it not be nice to have an inspiring job in an innovative industry and also contribute to a better world? This is possible at ORTEC. What you will do: Ensure office activities: manage cleaning services, keep the relation with the facility manager of the office building; Keep the relation with suppliers for office purposes; identify new suppliers if needed; Identify opportunities for process and office management improvements, design and implement new systems, office improvement projects;Car fleet and parking management;Create and update internal procedures; Support for events organization like teambuilding, Christmas party, ad-hoc events;Help colleagues in other special projects, events or assignments as may be needed (offline and online events)Acts as backup for Executive Assistant: Schedule agendas/travel arrangements/appointments for the upper management, process incoming and outgoing correspondence; Manage security cards and office security systems, as well as visitor logs. Take the lead role when responding to building and facility alarms and emergencies;Collect information for newsletters; Other duties as assigned by the manager. You will work at our office in Bucharest together in a multi-disciplinary team and you will have frequent contact with your colleagues in other ORTEC offices around the world. Who you are University/ Master graduate or student; Entry level, up to 3 years of experience; Fluent in English and Romanian; Good knowledge of Microsoft Office; Organizational and time management skills Good communication skills both written and verbally; Ability to prioritize, problem solve, and manage time effectively and work with minimal supervisionAbility to react with appropriate levels of urgency to situations and events that require quick response or turnaroundAble to adapt to changing project demands;Friendly, positive, professional and reliable. What we offer What we offer: A unique work experience in an open, creative and informal atmosphere; Inspiring, smart and enthusiastic colleagues; Work – life balance approach; Great opportunities to develop yourself and fulfill your ambitions (clear career paths, yearly evaluations and increases, job rotation options) Flexible schedule within the limits of the department’s availability;Friendly work environment with a great location, new and easy to access office building; Relaxation areas, daily fruits delivery, foosball table, our own bar (ORTap) On-site chair massage; Events: Annual teambuilding, Christmas party, monthly ORTEC Sports Day; Sports benefits offered in collaboration with the ‘7card’ network; ‘Bookster’ subscription; Annual bonus based on team’s accomplishments – up to 1 full salary. What to expect Our story The ORTEC journey started in the early 1980s. A few young Dutch students wanted to show the world the value of mathematics to secure long term sustainable growth for organizations and society at large. 37 years later, ORTEC is the world’s leading supplier of mathematical optimization software and advanced analytics with around 1000 employees and offices in 13 countries around the globe. Over the years, we have optimized business processes at more than 2,000 leading companies, enabling us to make a significant contribution to a better world. Stay connected! Follow our activities and job opportunities on Facebook/ortec.cee and on our website www.ortec.com Our people make the difference! We are a purpose driven company with ambitious, highly skilled people and an academic culture that we are proud of. We use our passion for mathematics to optimize organizations and, with every mathematical optimization and analytics solution we implement, we make the world a little better. At ORTEC, you will be part of a unique organization and team! We will support you in finding your strengths and the best way to succeed within the company through a challenging, hands-on experience. What we do As a company that is driven by data and technology, we focus on improving the impact our solutions have on our customers’ business. Therefore, research and development is an important factor in our activity. We continuously strive to improve our product suite and services. We develop optimization and analytics solutions that are state-of-the-art and often pioneering. Our employees have vast experience in Operations Research and IT, which we combine with extensive knowledge of industry-specific business processes across almost every industry imaginable. What is our everyday goal? Finding better solutions in shorter times, providing our customers with a key to sustainable success in a challenging world. We operate a flat organizational structure that keeps communication lines short. The atmosphere is open, informal, cooperative and positive.