Project Administrator / Executive Assistant in Bucuresti

Description Xperi invents, develops and delivers technologies that create extraordinary experiences at home and on the go for millions of people around the world. Powering billions of consumer electronics, connected cars and digital content titles, we make entertainment more immersive, driving more intelligent and every interaction seamlessly personalized through our renowned consumer brands: DTS®, HD Radio™, IMAX® Enhanced and TiVo®. Xperi (NYSE: XPER) is a publicly traded technology company headquartered in San Jose, CA with over 2,000 employees across North America, Europe and Asia. Come join a thriving team where you can play an integral role in shaping the future of entertainment technology.About the role: As a project administrator you work in a fast-paced and cross-cultural high-tech environment, report to the general manager of our Bucharest R&D center and have a great learning opportunity being part of key aspects of the business. You will own a variety of business-related tasks such as manage schedules, act as facilitator during meetings, arrange assignments, prepare action plans, analyze business risks/opportunities, gather information, and communicate progress to the leadership team. You will coordinate the diary, organize travel and accommodation, and handle important corporate events. As a successful candidate, you are a role model of professionalism. You demonstrate a can-do attitude, initiative, creativity, great communication and organization skills and have in-depth office management and administrative experience. What you will get to do: Initiate and set up events on regular and ad-hoc basis, including social team events, management offsites or office holiday parties. Schedule routine management meetings and record decisions (e.g., next steps, assigned tasks etc.) Break complex admin projects into simpler tasks and set goals, timeframe and monitor execution Schedule and maintain appointments/meetings and events, from pre-screening requests, preparing agenda & logistics, presentations and keeping minutes. Arrange full travel planning (itinerary, booking, file expense reports). Compose presentations, reports and documentation for specific events, issues or announcements. Support the GM for reports, purchase orders, time tracking, expense approvals and other administrative tasks which requires confidentiality. Act as a point of contact for corporate executives and customers who need to travel to the area. Work with other admins across Xperi to coordinate travel to our facility and organize events. Who we are looking for: Project management skills; demonstrated ability to handle tight deadlines and work on simultaneous projects with little direction. Organizational skills, detailed and quality oriented and a critical thinking. Previous experience supporting a technology or engineering executive function strongly preferred. Demonstrated ability to interface with international employees of all levels, customers, other administrative assistants. Expert skills using Microsoft Office applications (Outlook, Word, Excel, Power Point), Atlassian tools (Confluence, JIRA) as well as other project management / task tracking tools. Ability to learn new technologies and/or systems quickly. Excellent verbal and written communication skills, both in English and Romanian; with the ability to write, translate, proof and edit documents. Results driven, hands-on team leader and team player, willing to pitch in, work with others, do what it takes to help to get the goals accomplished. High degree of professionalism and ability to maintain confidentiality. University degree required. Life @ Xperi: At Xperi, we value People, Customers, Performance and Innovation. We are dedicated to creating a workplace where all employees have a voice and sense of belonging, feel safe and valued, and are acknowledged for how their unique differences contribute to organizational culture and business outcomes. Our employees and their families are important to us, and our comprehensive pay, stock and benefits programs reflect that. Xperi supports personal well-being, builds financial security and enables employees to share in our collective success. Rewards include: Competitive compensation (salary, equity and bonuses) and comprehensive benefits designed to foster work-life balance, care for your health, protect your finances and help you save and invest for the future. Generous paid time away from work, including flexible time off, holidays and sick time, health and wellness initiatives, and a charitable match program to help you give back to your community. Great perks, which vary by location and can be site-specific: employee discounts, transportation reimbursements, subsidized cafes and fitness facilities. A flexible, hybrid work environment combining the best of in-office collaboration and community-building along with the benefits of working from home.